A property management company has been hired to help maintain the property in lieu of local alumni. This company currently manages houses for other fraternities and sororities at RPI and other capital region schools. They are an engineering firm specializing in building infrastructure and systems and will be a valuable asset to the long term renovation and upkeep of our house. The services they provide are as follows:
- Conduct an initial site visit and assessment of the building and grounds for the purposes of identifying observable and significant physical plant problems such as heating, electrical, roof, and drainage/water problems - Such critical maintenance backlog will include preliminary cost estimates. The information gathered will be the basis of developing a prioritized capital maintenance plan with the building owners. The cost for this assessment is $1200.
- Provide bi-weekly inspections of the property with the accompaniment of the house manager to identify (or follow-up) any problems and areas of damage that may have been caused, or the responsibility of the house residents. Damaged areas will be brought to the house managers attention for corrective action; any problems not reasonably attended to will be documented and forwarded to the property owners for further action. In addition, any new problems or damage that is identified and determined not to be the responsibility of the house residents shall also be brought to the property owners attention. For the purposes of this proposal, the bi-weekly inspections are anticipated to take no more than 1/2 hour. The cost per visit is $85.
- Provide project development and contractor management services, at a cost of 20% of the contractor invoice:
- Provide specifications or technical documents as needed to quantify the intended work and material quality to be used on major construction work
- For major projects, provide standardized quoting and/or bid forms to minimize irregularities in contractor(s) quotes and bids, and to contractor(s) and vendors hold and maintain the minimum general liability and worker's compensation insurance
- As determined necessary, provide periodic site and construction observation of Contractor(s) work to verify the correct materials are being used, and that quality and workmanship are being maintained as required by the project specifications and quote/bidding forms
- Review and recommend (or reject) payment requests by Contractor(s) and Vendors.
- As needed or when requested, act as liaison between the property owners and governmental officials, RPI representatives, or others as determined by the property owner, for any property related issues. The cost is $85 per hour, plus expenses, plus mileage ($0.50 per mile)
- Provide 24 hour on call services to address any property or physical plant related emergencies. The cost is $85 per hour, plus expenses, plus mileage ($0.50 per mile)